World Agroforestry Centre: Assistant Operations Manager
As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
- Develop and implement the annual Centre Plant and Equipment maintenance and development plans together with the associated budgets.
- Manage outsourced service contracts including Service Level Agreements related to: – Janitorial, Landscaping, UPS, Generator, Electric Fence, Garbage, Vermin and Termite control and Fire and Alarms.
- Closely supervise and manage the Centre’s maintenance team and civil works contractors, to ensure that a high quality status of the Centre’s facilities is fully achieved and maintained at all times.
- Work closely with the Head of Operations and the Procurement Unit to procure facility maintenance/enhancement related goods and services which conform to prevailing industry best practices and competitiveness.
- Implement and monitor against the Centre’s annual maintenance plans a contractor performance database with detailed key contract attributes such as scope of services, monthly assessment cycles and outputs.
- Manage the Units electronic helpdesk to effectively and efficiently address Centre client’s maintenance related requests.
- As the Secretary to the Health and Safety Committee, work closely with the Head of Operations, the Security Manager and other units in identifying and addressing OH&S issues.
- Together with the other members of the Occupational Health and Safety committee develop, implement and monitor the OH&S annual work plan for the Centre.
- Produce the monthly facility management and the quarterly OH&S reports’.
- Work closely with the Finance Services Unit to ensure full chargebacks for office and lab space utilization.
- Work closely with the Assets Manager, the Procurement Unit and the Unit’s Administrative Assistant to ensure that an up to date Centre Asset Register is maintained.
- Any other duties as may be assigned by the supervisor.
- A degree in Civil Engineering or its equivalent.
- Five (5) years progressive experience in coordinating construction projects. Experience in facilities management and operational logistics in an international research organization will be an added advantage.
- Excellent inter-personal and communication skills;
- Ability to coordinate, prioritize, and organize workload.
- Ability to meet deadlines and work under pressure with minimal supervision.
- Excellent command of both written and spoken English;
- Excellent computer knowledge of Microsoft Office
- A cover letter illustrating your suitability for the position, and your salary expectations.
- A detailed and up-to-date curriculum vitae.
- The names and addresses of three referees, including telephone numbers and email addresses, and fax details, if available.
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