UNICEF Kenya Recruits Operations Assistant
Duty Station – Dadaab
Post: Operations Assistant – GS 6
Applications are hereby invited from qualified candidates to fill the above Fixed Term position in Dadaab Field Office of UNICEF Kenya Country Office.
Purpose of the Post: Under the general supervision of the Chief, Field Office Dadaab, the incumbent will be responsible for finance & accounts (custodian of the SCA), administration, supply & logistics. Supervises driver(s) and ancillary staff and deliver operational support for programme implementation.
Maintain financial records and monitoring systems to record and reconcile expenditure, balances, payments, statements and other data for day-to-day transactions including reports, vouchers and reconciling data for recurring or special reports.
Monitor compliance with all operational systems and procedures.
Ensures accuracy, promptness and appropriateness of information and reports to the Chief, Field Office.
Prepare recurring reports as scheduled and special reports as required for budget preparation and audits or other reasons.
Collect information and assist in conducting surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff and housing rentals.
Prepare detailed cost estimates and participate in budget analysis and projects as required.
Participate in the timely planning and acquisition of supplies during the programme review process.
Identify and propose appropriate office accommodation, ensure maintenance of office premises, equipment and supplies.
Advise and assist other staff in the area of office management.
Arrange for and attend meetings on day-to-day administrative matters and participate in discussions of new or revised procedures and practices.
Interpret and assess the impact of change and make recommendations for follow-up actions.
Ensure administrative support in its delivery, monitoring, control and inventory.
Prepare on own initiative, correspondence, reports, evaluations and justifications as required on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
Requisition office supplies and equipment locally and in Nairobi and arrange for
control of distribution and maintenance of appropriate inventory records.
Provide interpretation of administrative rules, regulations and procedures.
Completion of secondary education.
Training in administrative field is desirable.
Experience: Six years of progressively responsible clerical and administrative work.
Language: Fluency in English and Swahili as a working language.
Interested and suitable candidates should ensure they forward their applications along with their curricula vitae (internal candidates should attach copies of their last two Performance Evaluation Reports), to:
The Human Resources Specialist
UNICEF Kenya Country Office
Email address: email@example.com
Please indicate Reference No. “KCO/EMERG/2011-23” in the email subject.
“Qualified female candidates are encouraged to apply”
Zero tolerance for sexual exploitation and abuse
UNICEF is a smoke-free environment
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