Receptionist and Drivers Vacancies 2012 – Development & Training Services Inc (dTS)

Duration of contract: 12 months with possibility of extension

Summary of Activities

The Personal Assistant/Receptionist will act as the COP’s first point of contact with clients, consultants and other interested stakeholders.

Main Responsibilities

• Maintain the COP’s calendar and ensure to update the diary on a daily basis.
• Assist in arranging travel including reservations for hotel accommodation,ticketing and accounting for advances.
• Assists in the planning and preparation of meetings, project events, conferences and conference telephone calls, including gathering documentation, research and coordination of participants.
• Prepare tracking tools for project activities; evaluations and workshops.
• Track pending actions and remind the COP and other staff.
• Manage all internal and external correspondence.
• Follow up communication within PACE Project and external communication with partners and take minutes of meetings and ensure follow up of action points from meetings.
• Receive visitors and enquiries at the Reception and direct them appropriately.
• Answer all incoming calls and handle caller’s inquiries whenever possible.

• Bachelor’s degree in Business Administration/Social Sciences from an accredited university
• Fluent English and Kiswahili required
• 3-5 year’s experience supporting executive leadership
• Readiness to travel to various meetings and project activities
• Adherence to professional attire and demeanor
• Proficiency in Microsoft Office

• Operates project vehicles to assure safe transportation of clients to and from various destinations.
• Maintains a vehicle log book including time at each stop, purpose of trip, number of passengers per day, mileage, and vehicle maintenance;
• Exercises independent judgment in handling unusual situations arising with traffic patterns and passengers;
• Assumes responsibility for care and maintenance of project vehicles;
• Performs photocopying and other office tasks as required, assists with payments to statutory bodies like KRA, NSSF, NHIF and assist with purchase of office consumables (kitchen supplies and stationery), among other responsibilities that may be assigned by the Supervisor.

• At least 5 year’s work experience as a driver, preferably with non-governmental organizations.
• Experience with a USAID funded project will be an added advantage.
• Good knowledge of and experience as a driver in Kenya
• Knowledgeable and able to operate office equipment e.g. photocopier, digital camera, video recorder and maintain files
• Possess basic vehicle mechanics

Interested applicants should submit their applications and curriculum vitae quoting the job title, indicating experience and competencies that match the job requirements.

Please clearly indicate the position you are applying for in the title of your email.

Only short listed candidates will be contacted.

Applications should be addressed to:PACErecruit@onlinedts.com or cwanjiru@onlinedts.com by 20th January, 2012

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