Oxfam Kenya Finance, Administration & More Jobs for 2012 – Massive
Oxfam’s Kenya Programme is a complex programme that incorporates both rapid and slow onset emergencies as well as longer term development and policy work.
Oxfam Kenya applies a one programme approach which means it has multiple activities that support a holistic approach to humanitarian, development and advocacy for long lasting change in poverty reduction.
Oxfam in Kenya works in the north, principally in Turkana, Dadaab and Wajir, the Nairobi informal settlements and on national level advocacy and coordination issues in multi stakeholder fora.
Ref: FIN 001
National Level C2; Open ended contract
Closing date: 9th January 2012
This role reports to the Business Support Manager (BSM). You will manage and support sound financial management practices across the country as well as provide strategic direction on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies laid down by the HQ, the Regional Office, or the Country Programme.
You will lead in the annual budgeting process and provide support to the field programmes in the process, as well as in proposal writing. The postholder will ensure that donor requirements, policies and procedures are met across the programme.
The role takes a lead in preparing for audits, sourcing external auditors and support programme staff in preparing for external and internal audits.
S/he will review the finance strategy and implementation plan; developing finance strategic objectives that responds to programme delivery needs.
The incumbent is expected to report monthly on Finance activities /objectives and produce monthly reports in line with organisational requirements as well as finance objectives.
The person will lead, motivate and support Finance staff in direct line management to work effectively together in their jobs according to Oxfam standards.
To be successful in this role you will have a university degree coupled with Accountancy professional qualification i.e completed ACCA or CPA (K).
You need to have extensive experience in finance, donor contract management and in-depth experience in a finance managerial role as well as proven experience in finance management and/or coordination in an international NGO.
Experience of management/supervisory responsibilities, including good training and coaching skills and a willingness to support development of others is essential. Good communication and interpersonal skills are key for this role coupled with familiarity with Microsoft Office packages such as Word and Excel.
Ref: FIN 002
National Level E1; Open ended contract
Closing date: 9th January 2012
You will prepare the payroll on a monthly basis and make all the recoveries (floats, salary advances) necessary in the payroll on advice from the Programme Accountant.
The post holder will ensure that all petty cash requests are properly supported and authorised by the Finance Manager or the person he has delegated that authority to before payment is made and ensure that petty cash top up is done at appropriate levels in consultation with the Programme Accountant.
S/he will prepare bank reconciliation statements for all Nairobi bank accounts and reconcile supplier accounts. You will prepare cheques for payment, maintain and keep all finance files, making sure that on daily basis all the relevant accounts documents are filed correctly. The incumbent will update the Nairobi fixed assets register, prepare and upload the depreciation journal on a monthly basis.
To be successful in this role, you will have a first degree and recognised accounting qualification or intermediate accountancy qualification (CPA, ACCA level two or its equivalent). In-depth accounting experience preferably in a non-governmental organisation is essential.
You will need to have knowledge and understanding of project budgeting, monitoring and reporting coupled with demonstrable numeracy and computer skills.
Emergency Food Security & Livelihoods (EFSL) Coordinator
Ref: PROG 001
Global Level C2; 6 months Fixed Term contract
Closing date: 4th January 2012
You will take an active role in assessing impact, advising on appropriate interventions and implementation where necessary.
In close collaboration with the Emergency Coordinator, partners and the regional EFSL Advisor, the incumbent is accountable for the coordination and quality implementation of the EFSL element for the Kenya Program’s current emergency drought response.
The post holder will advise when and if Oxfam should be scaling up program activities further in the face of food or livelihoods crises in the ASAL regions.
He/she will support the establishment of the common analytical framework and strengthening of livelihood baselines, ensuring increased utility and robustness of livelihood information and the predictive analytical skills of program managers and decision makers.
You will build capacity of partners and Oxfam GB staff in cash transfer programming as necessary.
To be successful in this role, you will require a minimum of a Masters degree qualification or equivalent in related area (rural development, livelihoods or agriculture) sciences from a recognised university, with in-depth experience of technical leadership on food security and livelihoods issues in Horn and East Africa, including working with pastoral populations, practical experience of delivering quality cash and market support programmes.
Demonstrable experience in disaster risk reduction and humanitarian programme, as well as ability to demonstrate excellent analytical thinking is essential.
He/she will need intense experience of EFSL program design and successful proposal writing as well as experience in writing policy briefs and providing inputs to media and campaign materials.
You will be required to have excellent communication and multicultural team working skills. You will need proven ability of understanding and applying issues related to gender in development and humanitarian contexts.
Programme & Information Assistant – Drought Response
Ref: PROG 002
National Level E1; 6 months Fixed Term contract
Closing date: 4th January 2012
You will provide support to the ECHO consortium by efficiently arranging for meetings/workshops, collating documentation and information to support these meetings through liaising with the administration department.
S/he will be responsible for setting up appropriate systems and procedures for gathering response data, in coordination and consultation with field offices.
The post holder will be collecting and disseminating data on the progress of the response on a regular basis; in liaison with the relevant program managers support the programme to develop accurate and timely figures for reporting, accountability, and communications purposes, with a particular focus on beneficiary numbers.
You will provide necessary clerical and secretarial support including maintaining effective filing, scanning, photocopying, archiving and record keeping systems, both paper and electronic of reports and other materials for all drought related information.
In liaison with the logistics department, you will coordinate internal visits to the Kenya program make flight bookings and efficient travel arrangements for drought related visitors and follow up paper work (e.g. Expenses).
To be successful in this role, you will require a diploma in Business Administration and secretarial studies coupled with intense experience as a program/administrative assistant.
You will have excellent communication skills, ability to convey complex information in a straightforward way coupled with strong attention to detail.
He/she will need strong interpersonal skills to establish and maintain effective working relations with people with different priorities, multi-cultural, multi-ethnic sensitivity and ability to work in a diverse team.
Ability to work under pressure and to tight deadlines is required.
If you believe you fit the profile, please submit your application and CV detailing your experience for the post and including daytime telephone contact and two referees, preferably your current line managers firstname.lastname@example.org quoting the title and reference number of the position you are applying for.
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