Massive Vacancies At Mercy Corps Kenya

Driven by local needs, our programs provide communities in the world’s toughest places with the tools and support they need to turn the crises they confront into the opportunities they deserve.

• General management of agency vehicles in co-operation with the Logistics Officer;
• Ensure that all vehicles are safe and road-worthy;
• Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets;
• Schedule vehicle use to meet programmatic and operational needs;
• Ensure trip tickets are used by program staff and approved by necessary persons if required;
• Maintain vehicle board daily;
• Oversee and ensure proper use of the vehicles;
• Oversee fuel consumption purchase and tracking including coordination with gas station(s);
• Organize cleaning of vehicles;
• Organize regular service schedules for vehicles;
• Complete and file Monthly Vehicle Consumables sheet for each vehicle separately;
• Collect Vehicle Service Requests from drivers. Submit VSR-s to the supervisor for approval;
• Witness major repairs and ensure those are done in a timely manner;
• Collect and submit vehicle related receipts to the Thika Logistics Officer
• Coordinate with communications department to ensure regular vehicle communications;
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.;
• In coordination with Security, organize levies as needed for field trips;
• Ensure that security incident reports are completed and filed (if related to vehicles);
• Ensure that accident reports are completed and filed;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Other duties as assigned.
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• All collected Log-sheets
• All collected receipts of vehicle expenses
• Total number of serviceable vehicles.
• Total number and type of vehicles off the road, including reason and estimated time to repair.
• A balance of materials at the beginning of the period.
• Distributions for the period.
• Losses/anomalies for the period.
• Balance of materials at the end of the period.

• Valid drivers’ license and extensive driving experience
• Clean record
• Good spoken English
• Thorough technical knowledge of Toyota Land Cruiser and Toyota Hilux vehicles
• Conscientious with an excellent sense of judgment
• Certificate of good conduct.

• Strong organizational skills
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Ability to work as part of a team and coordinate with project personnel
• Computer literate

• Ensure that members of County Youth Bunge Forums and Village Youth Bunges understand the requirements and application process for the Youth Grant Fund.
• Work in a respectful, transparent manner with the County Youth Bunge Forums by creating an environment in which the County Bunges are provided an equal space and opportunity to lead the grant process.
• Provide direct support, capacity building, and mentorship to the Youth Bunges, County Bunges, and county SACCOs in becoming stronger, more sustainable youth institutions.
• Provide minimal technical assistance to Youth Bunges implementing economic or community development projects across a variety of areas, such as: agriculture, poultry, horticulture, small enterprises, etc.
• Ensure compliance with all Mercy Corps and YYC!N policies.
• Liaise with YYC! Regional field personnel to ensure smooth integration of all YYC activities in the region.
• Create positive relationships with all YYC!N stakeholders. Drive a client-friendly “front office” that is responsive to youth partners and other stakeholders.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned.

• Bachelor’s or other advanced degree from a recognized college or university with study in business or social sciences.
• Two or more years of relevant professional experience, with preference given for experience that includes community outreach or capacity building.
• Experience working with government partners or local leaders is desirable.
• Demonstrated ability to follow organizational procedures and policies.
• Demonstrated skills in outreach, meeting facilitation, and public speaking.
• Advanced computer skills in MS Office programs, particularly Excel.
• Excellent oral and written English and Kiswahili.

• Establishes positive relationships youth.
• Effectively communicates with colleagues and partners in a timely manner.
• Provides leadership, coaching and mentorship to youth.
• Holds self and colleagues accountable for high quality results.
• Balances multiple priorities and demands.
• Navigates complex situations with skill and flexibility.
• Maintains good sense of humor.

• Daily coordination of MC procurement activities;
• Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies;
• Assist Program and operational personnel in regular procurement planning meetings.
• Assists staff  as needed on creating clear and understandable purchase requests and other documentation;
• Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats;
• Interact with contractors, and primarily is in charge of vendor relations;
• Prepare and ensure the required documentation of supplies and transactions are completed to MC standards.
• Preparation of status reports on deliveries for P&L and office Management and recipient of supplies.
• Updates and maintains the procurement Master lists for both ongoing and completed purchases with specific attention to data integrity.
• Assist in the maintenance of thorough procurement files as outlined in the MC Procurement manual;
• Assist the P&L management and office staff with procurement activities, as required;
• Assists P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
• The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• Degree in a relevant business field is desired.
• 2-3 years of experience in large scale supply chain management;
• Strong organizational skills; ability to interact effectively with international and national personnel.
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.

• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.

• The Logistics Officer ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Mercy Corps Eldoret Office;
• Responsible for logging all new Mercy Corps assets in Eldoret in the asset register and ensuring the appropriate coding and tags are placed on each item. Regularly updates asset register with changes and new acquisitions;
• Responsible for coordinating with the procurement and finance department in identifying all details of assets such as buying price, ledger reference, PR, PO and GRN number etc. The asset register should be accurate and complete;
• Responsible to maintain the stock of Mercy Corps assets that are not checked out and in use;
• Responsible for checking in/out Mercy Corps owned equipment to authorized staff using the standard Mercy Corps procedures and forms outlined in the Asset Management Manual;
• Provides a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the locations and status of assets that have moved between offices;
• Update the electronic database monthly and provide an electronic copy to supervisor and Operations Manager; A hard copy is printed, signed and filed in the assets folder;
• Advises colleagues on Mercy Corps asset and equipment use guidelines;
• Ensure all lost, damage, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary, supplement documentation is completed;
• Ensures that all movement of items should go through the Logistics Officer, on “GRNs or an  Asset Movement Form”.
• Update the Mercy Corps Asset Tracking Database;
• Updates inventory records on all the receipts / issues of inventory items from MC warehouse;
• Assists and coordinate project staff on inventory issues. Assist in providing end of  project   reports on inventory and equipment lists, locations and status;

• Follow the Mercy Corps Warehouse Policy and Procedures Guidelines;
• Daily coordination of MC logistical, warehouse activities;
• Ensure the timely delivery of supplies to respective Projects with the coordination of procurement department and MC transport pool;
• Has a full understanding of MC warehouse policies and formats. Assists, as needed in training staff on these policies and forms;
• Maintain the inventory and prepare the reports on a daily basis;
• Travel to field sites to receive and inspect goods delivered directly to the field;
• All other activities to ensure the smooth warehouse operation;
• Interacts with suppliers in the receiving and inspection of goods – issues GRNs.
• Receive the goods as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
• Dispatch goods from the warehouse using appropriate MC procedures, Store Release forms, Waybills and update Stock Records;
• Prepare report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by supervisor;
• Display bin cards on each item in the warehouse;
• Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse Manual;
• Generate the commodities movement way bills and gate passes if required.

• General management of agency vehicles in co-operation with the Operations Manager;
• Ensure that all vehicles are safe and road-worthy;
• Ensure that all vehicles have proper on-board vehicle documentation;
• Maintain administrative vehicle files for each vehicle;
• Continuous tracking of vehicle log-sheets; responsible for monthly compilation and submission of log-sheets;
• Schedule vehicle use to meet programmatic and operational needs;
• Ensure trip tickets are used by program staff and approved by necessary persons if and when trip tickets are required;
• Maintain vehicle movement board daily;
• Oversee and ensure proper use of the vehicles;
• Oversee fuel consumption purchase and tracking including coordination with gas station(s);
• Organize cleaning of vehicles;
• Organize regular service schedules for vehicles. Maintain service schedule files;
• Ensure major repairs are done in a timely manner;
• Track vehicle expenses in accordance with the respective policy and tracking tool;
• File Monthly Vehicle Consumables sheet for each vehicle separately;
• Order and maintain stock of spare parts and consumables if required;
• Manage drivers’ leave schedules ensuring smooth operation of the fleet;
• Coordinate with Human Resources to ensure proper tracking of drivers HR files;
• Ensure drivers are licensed and trained;
• Participate in hiring and disciplinary measures for drivers;
• Ensure regular vehicle communications;
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.;
• In coordination with Security, organize levies as needed for field trips;
• Ensure that security incident reports are completed and filed (if related to vehicles);
• Ensure that accident reports are completed and filed;
• Responsible for oversight of vehicle rentals including tracking of leases and payments;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Other duties as assigned.
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• Mercy Corps Field Asset Management Manual
• Mercy Corps Warehouse management Policy and Procedures Guideline
• Mercy Corps Fleet Management Guidelines
• Mercy Corps Kenya National Staff policy Handbook
• Mercy Corps Kenya Security Manual

• A first level university degree with a relevant combination of academic qualifications and experience in supply chain management, and logistics or related areas required.
• 2-3 years of experience in Inventory, Fleet and Warehousing Management, large scale Logistics operations, or office administration;
• Strong organizational skills;
• ability to interact effectively with international and national personnel.
• Good oral and written English skills.
• Strong computer skills on MS Excel, MS Access and MS Word applications.
•  A demonstrated ability to multi-task and process information into action as to not delay program activities.
•  A willingness to travel throughout the project areas in the assigned Area of Responsibility

• Conscientious with as excellent sense of judgment
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with project personnel.
• Good spoken and written English
• Computer literate and strong organizational skills.

• Identify weaknesses in current HR systems. Advise supervisor on outstanding issues and assist in designing and implementing, as required;
• Responsible for   maintaining personnel files for all staff – including recruitment documents, CVs, valid contracts, PAFs,  timesheets, employee data sheets, disciplinary papers and  performance evaluations; Ensure confidentiality regarding personnel activities and personnel data;
• Periodically audit and archive or destroy dated information, including employee and applicant files, in accordance with national law;
• Establish, maintain and archive the Job files and Application files for all new positions;
• Ensure the recruitment of national staff adheres to the standing Recruiting Policies and Procedures of Mercy Corps;
• Ensure participation of HR Department in interviews for new staff;
• Ensure Salaries and benefits adhere to Mercy Corps Kenya salary scale and standing protocols;
• Ensure Mercy Corps Kenya national Staff Policies strictly adhere to Kenya Labor Law as applicable;  This includes payment of appropriate taxes, benefits etc.;
• Maintain a tracking system for all types of leave of all employees;
• Maintain up-to-date staffing lists by program and department;
• Ensure that employee performance evaluations are completed as scheduled;
• Ensure that all national staff have an up-to-date relevant job description;
• Maintain annual holiday schedule including determination of exact holidays in advance of the holiday (as possible) and inform all staff;
• Coordinate coverage for operations during annual leave of key national staff. Create and implement a job-shadowing network for MC Kenya;
• Process the monthly timesheets for all staff including collection, review and compilation into payroll; train new staff on timesheet procedure;
• Process monthly payroll in conjunction with finance staff and ensure payroll is delivered in a timely manner to all provinces;
• Ensure all national staff receive Mercy Corps made I.D. cards;
• Identify training options in-country to meet the training-needs of Mercy Corps Kenya staff;
• Assist with operational budget for staff coverage as requested;
• Accountable for the orientation of all new, national staff on Mercy Corps Kenya systems, policies and procedures. Orient new staff on the MC online learning tools and MC specific websites;
• Ensure all new staff receive copies of the Kenya National Staff Policy Handbook and are alerted to benefits.  Continue with support and advice on policies, as required;
• Advise staff (national and international) on disciplinary procedures;
• Advise staff (national and international) on salary increment policies and procedures;
• Assist field office management in conducting or arranging for trainings and/or other human resource development activities;
• Ensure appropriate and timely clearance of terminated employees, as per MC Kenya policies and procedures;
• Participate in disciplinary, hiring and termination meetings with program staff upon request;
• Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/ pay rates;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
• Other duties as assigned;
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• University degree in Business Administration or relevant field.
• Minimum 5 years’ experience with office administration and human resources management; computer skills are required, must be able to follow guidelines and able to reinforce organizational policies;
• Fluency in English and Kiswahili (written and spoken).
• Solid communication skills and decision-making capabilities based on analytical skills and critical thought processes.

• A positive attitude and an ability to work effectively as part of a dynamic team in a stressful environment;
• Detail-oriented;
• High degree of emotional intelligence;
• Excellent skills in problem-solving and in results-oriented approach to HR management;
• Ability to productively work as a member of an overall project and country team and as an individual;
• Ability to provide adequate technical support to field human resources staff;
• Detailed knowledge of the Kenya Labor Code.

• Ensure MC management in Kenya Country mission has smooth flow of routine, administrative work of the Mercy Corps office and program support operations;
• Must have a clear understanding of all MC policies and program needs; must be able to help facilitate trainings to all support staff to ensure the smooth, uninterrupted implementation of all MC administration policies;
• Ensure the adherence to Mercy Corps administrative procedures and staff policies. Provide training and guidance to all staff, as needed;
• Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies;
• Responsible for maintaining all administrative notice boards – keeping them updated, clean and neat in appearance;
• Responsible for maintaining staff list for all MC Kenya Offices – ensuring all contact details are updated on monthly basis and distributed to MC staff in all other MC offices;
• Establish and maintain appropriate filing systems for official correspondence;
• Responsible for proper functioning and maintenance of the office equipment and other office facilities;
• Process monthly office utility payments in a timely manner;
• Ensure the office has a valid lease agreements;
• Liaise with landlord on all office repair works and seek written approval of landlord for major repair and for structural changes of property;
• Ensure property files are up to date;
• Manage and update records of kitchen supplies;
• Maintain an emergency stock of office stationary and other supplies. Update records accordingly;
• Ensure and distribute to all staff, their monthly mobile phone airtime as per approved allocation;
• Ensure that staff attendance book is maintained; alert supervisors to poor attendance records of relevant staff;
• Coordinate travels of MC staff and visitors, consultants. Ensure all staff have got approved TAs prior to their travel. Book international and domestic flights, make hotel reservations and transport arrangements on behalf of travelers.
• Coordinate travel dates, accommodation and transport requirements with other relevant Administration personnel across Mercy Corps Kenya offices to ensure smooth travel;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
• Other duties as assigned;
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• Diploma in Business Administration/Management desirable
• Excellent writing and communications skills
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• 2 – 3 years relevant administrative experience preferably with International NGO is highly desirable.
• Excellent computer skills (Outlook express, MS Office, emails).
• Good interpersonal skills, ability to multi-task and self manage
• Ability to work with multi-ethnic team in a culturally appropriate manner
• Must have a good command of English in both oral and writing skills
• Be able to interact with partners and peers

• Excellent problem solving skills and ability to act as intermediary between program and operations staff to ensure smooth work flow while maintaining a balance between program implementation and compliance with Mercy Corps and donor policies.
• Conscientious with an excellent sense of judgment
• Awareness of and sensitivity to multi-cultural international development work.
• Proven ability to follow procedures and meet deadlines.
• Commitment to transparency, accountability and compliance with donor, organizational and national policies and regulations
• Team player

• Serve under the direction of the Human Resources Manager to process and properly document all daily HR activities, efficient and timely manner;
• Assist in processing of employee timesheets into a routine, monthly payroll – in cooperation with Finance Officer;
• Responsible for tracking annual leave days, R&R and other benefits/allowances, as per Mercy Corps Kenya policy. Ensuring all leave days are reflected on payroll;
• In cooperation with program management, ensure the validity of timesheets and monthly compensations. Advise and undertake training when necessary;
• Responsible for processing the monthly payroll of service contractors / temporary hires;
• Responsible for ensuring the HR files and documentation of all MC Kenya staff are current and complete;
• Assist in providing Position Descriptions to management for the recruitment of new positions;
• If needed, participate in the recruitment of new staff to the MC Kenya office – as per MC procedure;
• Assist management in the day to day upholding of all MC procedures – in particular, National Staff Polices and Recruitment Procedures;
• Responsible for clearing all departing staff as per MC policy;
• Assist management in implementing pay changes, evaluations and other financial activities that are reflected on payroll or in employee files;
• Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
• Other duties as assigned.
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• University degree in administration and/finance or relevant experience;
• Fluency in written and spoken English.
• Strong organizational skills,
• Computer skills are required.
• Solid communication skills and decision-making capabilities based on analytical skills and critical thought processes.

• Attention to details
• Ability to work with a diverse group of people
• Cultural sensitivity

• Degree in Business Administration, Psychology or other relevant University degree;
• Minimum 3 years’ experience in human resources and general administration preferably in the NGO sector will be an added advantage.

• Identify weaknesses in current HR systems. Advise supervisor on outstanding issues and assist in designing and implementing, as required;
• Responsible for   maintaining personnel files for all staff – including recruitment documents, CVs, valid contracts, PAFs,  timesheets, employee data sheets, disciplinary papers and  performance evaluations; Ensure confidentiality regarding personnel activities and personnel data;
• Periodically audit and archive or destroy dated information, including employee and applicant files, in accordance with national law;
• Establish, maintain and archive the Job files and Application files for all new positions;
• Ensure the recruitment of national staff adheres to the standing Recruiting Policies and Procedures of Mercy Corps;
• Ensure participation of HR Department in interviews for new staff;
• Ensure Salaries and benefits adhere to Mercy Corps Kenya salary scale and standing protocols;
• Ensure Mercy Corps Kenya national Staff Policies strictly adhere to Kenya Labor Law as applicable;  This includes payment of appropriate taxes, benefits etc.;
• Maintain a tracking system for all types of leave of all employees;
• Maintain up-to-date staffing lists by program and department;
• Ensure that employee performance evaluations are completed as scheduled;
• Ensure that all national staff have an up-to-date relevant job description;
• Maintain annual holiday schedule including determination of exact holidays in advance of the holiday (as possible) and inform all staff;
• Coordinate coverage for operations during annual leave of key national staff. Create and implement a job-shadowing network for MC Kenya;
• Process the monthly timesheets for all staff including collection, review and compilation into payroll; train new staff on timesheet procedure;
• Process monthly payroll in conjunction with finance staff and ensure payroll is delivered in a timely manner to all provinces;
• Ensure all national staff receive Mercy Corps made I.D. cards;
• Identify training options in-country to meet the training-needs of Mercy Corps Kenya staff;
• Assist with operational budget for staff coverage as requested;
• Accountable for the orientation of all new, national staff on Mercy Corps Kenya systems, policies and procedures. Orient new staff on the MC online learning tools and MC specific websites;
• Ensure all new staff receives copies of the Kenya National Staff Policy Handbook and are alerted to benefits.  Continue with support and advice on policies, as required;
• Advise staff (national and international) on disciplinary procedures;
• Advise staff (national and international) on salary increment policies and procedures;
• Assist field office management in conducting or arranging for trainings and/or other human resource development activities;
• Ensure appropriate and timely clearance of terminated employees, as per MC Kenya policies and procedures;
• Participate in disciplinary, hiring and termination meetings with program staff upon request;
• Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/ pay rates;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
• Other duties as assigned;
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• University degree in Business Administration or relevant field.
• Minimum 5 years’ experience with office administration and human resources management; computer skills are required, must be able to follow guidelines and able to reinforce organizational policies;
• Fluency in English and Kiswahili (written and spoken).
• Solid communication skills and decision-making capabilities based on analytical skills and critical thought processes.

• A positive attitude and an ability to work effectively as part of a dynamic team in a stressful environment;
• Detail-oriented;
• High degree of emotional intelligence;
• Excellent skills in problem-solving and in results-oriented approach to HR management;
• Ability to productively work as a member of an overall project and country team and as an individual;
• Ability to provide adequate technical support to field human resources staff;
• Detailed knowledge of the Kenya Labor Code

• Provide operational support, coordination, supervision and monitoring activities designed to meet program objectives;
• Develop, implement and manage relevant Mercy Corps operations systems for offices in Kenya;
• Advise and support the development and management of systems in Kenya, for full integration with Mercy Corps systems; This will require close coaching and training of field staff;
• Work with Mercy Corps staff to ensure smooth introduction and operation of necessary systems, including travel to field offices in order to provide hand-on, practical training to staff;
• The Operations Manager will be responsible for the management of all administration and logistics functions and is responsible for the full and proper implementation of Mercy Corps systems of management, compliance and control with regard to the following disciplines:

• Facilities Management
• Office Management
• Travel Coordination
• Information Technology

• Procurement
• Fleet Management
• Warehousing/commodity management
• Asset Management
• Communications (Equipment)

• Assist as required, CD and regional Security Adviser in: maintaining and advising on appropriate security systems and procedures and ensure all staff adheres to these procedures, facilitate Security Management Team (SMT) meetings in Nairobi and ensure information is disseminated to all staff, with the Country Director and the Security Advisor being kept informed
• Provide a security briefing to all new staff (advising on current security phase of MC Kenya offices and Nairobi city), will brief guards and drivers on any immediate security threats and provide training/translation to advisories, as necessary. Facilitate any incident reporting requirements as required. Maintain a filing system and ensure SFP have access to files and completed forms (this includes work –related injuries;
• Assist Country Director as required, in developing contingency strategies to continue work in times of heightened security. Update each MC Kenya office security plans, security tree and constant companion, contact security assessments for new offices. Will represent Mercy Corps, as advised by supervisor, to local governments and authorities and at routine security meetings/briefings in Kenya
• Ensure that all necessary measures are taken to provide MC employees with a staff working environment as detailed in existing guidelines, including responsibility of fire regulations and building evacuation procedures.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned.
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

• Administration Officer – Nairobi
• Logistics/Procurement Officer – Nairobi
• IT Officer – Nairobi

• Advanced university degree (Master degree or equivalent) in a supply chain management discipline, business administration, public administration, commerce or related field; Additional study, course-work or training in the areas relevant to supply chain management, procurement and/or a recognized qualification in procurement and logistics is preferable.
• A minimum of five years field experience in administrative or operational support functions with an international non-governmental organization
• Experience in setting up and managing administration and finance management systems.
• Experience in procurement, logistics, and human resource management
• Minimum of two years experience in humanitarian assistance field emergency/relief settings
• Demonstrated understanding of complex emergencies, related security concerns, and appropriate responses to such emergencies
• Excellent writing and communications skills
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Effective verbal and written communication, organizational, prioritization and computer skills in Microsoft Office applications.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Proven records of successful training and capacity building of national staff
• Knowledge of Mercy Corps systems and procedures (particularly Mercy Corps procurement systems) highly desirable.

• Assist the Deputy Country Director and the Country Director with strategic planning and technical direction of arid land programming to guarantee program impact and institutional growth. Maintain a central role in developing Mercy Corps’ program strategy. Participate in Mercy Corps Kenya’s strategic planning processes and ensure key humanitarian and longer term development issues are prioritized.
• Facilitate team members to conduct detailed market research, intelligence, assessments and feasibility studies; liaise with and engage market actors in the livestock sub-sector to find strategic leverage points for co-investment; design systemic interventions in response to root causes of market ineffectiveness and exclusion of the poor.
• Actively identify and develop original ideas to solve complex problems and looks for opportunities, to create change that supports and strengthens local markets. The poor and vulnerable benefit if they are able to access commercial products and services at reasonable prices.
• Develop relationships and sets up meetings with stakeholders to identify needs and empower clients to develop effective strategies to enhance their success. This includes the development of partnerships to leverage maximum impact and ensure maximum sustainability of initiatives.
• Oversee management of implementation and make regular visits to ensure that interventions remain on track through program documentation mechanisms.
• Ensure that monitoring outputs are well presented for internal and external learning.
• Organize and manage consultants (local and international).
• Organize study tours for clients and program staff as appropriate to build expertise and encourage learning.
• Look for opportunities for staff development and organize trainings and workshops.
• Manage the project budget and allocate resources according to the approved budget within Mercy Corps and donor regulations.
• Create an organizational culture of professionalism, accountability, responsibility and quality of service.

• Establish leadership, direction and personal credibility of Wajir-based staff; implement and maintain a clearly understood chain of authority and accountability.
• Assist Human Resources to maintain adequate staffing consistent with Mercy Corps’ policies, including current position descriptions for all positions, personnel orientation and professional development plans, personnel evaluation systems, field personnel policy manual, and personnel grievance procedure system.
• Manage with an emphasis on excellence and achievement; encourage a team culture of learning, creativity and innovation.
• Recruit, manage and motivate an informed, skilled and efficient team; incorporate staff development strategies and performance management systems into team building process.

• Ensure programs are based on sound design principles, including need assessments and baselines that impact oriented and evidence based. Ensure program teams are responsible and capable of conducting on-going program monitoring and strategic evaluation.
• Establish an M&E system to document evidence of project activities and impact, in accordance with existing Mercy Corps MEL guidelines. Reflect on actions and progress to inform future action.  View all situations as an opportunity to develop knowledge and “lessons learned”.
• Oversee monitoring of project implementation, results and impact.  Design monitoring plans and strategies which predict and monitor increased income of small-scale livestock producers which are plausibly attributable to program interventions.
• Establish and maintain effective and timely program/ grant reporting systems for all donors. Write reports for donors in line with progress against stated outcomes.

• Oversee the activities of and relationships with partners.  Review and alter contracts as necessary in relation to performance and objectives.
• Develop and nurture culturally sensitive internal and external relationships and networks to ensure optimum communication and program success.
• Build strong constituencies to include Mercy Corps headquarters and regional teams, international and local NGOs, government officials, donor community officials, diplomatic corps and embassies, vendors, media and the general public.
• Participate regularly in a variety of external forums/workshops/conference/sector coordination meetings to proactively engage and share best practices and findings of the project with the greater government and development community initiatives.

• Coordinate budget; manage budget within approved spending levels and assist in the development of cash flow projections and spending plans.
• Oversee budget management of sub-grantees/sub-contractors.
• Exercise sound judgment to ensure program expenses are reasonable, allowable and prudent.
• Ensure all program funds are spent in accordance with donor rules and regulations including private funds.
• Ensure all Mercy Corps administration, logistical, human resources and financial procedures are followed in relation to implementation of grants.
• Assist with security monitoring to ensure MC staff, assets and partners are able to work securely and visit regularly.

• MA/S or equivalent in Business Administration, Economics, Management or a related field;
• Minimum of seven years experience working in business related field.
• Demonstrated success in programs related to market development, value chain development programming, and increasing access to rural financial services, particularly in lean markets.
• Proven managerial skills required
• Demonstrated ability to function as a social entrepreneur and proven success with building, managing and leading a team of professionals and the ability to function as a team player among peers.
• Effective verbal and written communication, multi-tasking, organizational, prioritization skills are necessary.
• Previous experience in writing proposals.
• History of working effectively and respectfully with host country government, private sector, INGO and NGO partners in complex environments.
• Prior work experience in Africa strongly preferred; an ability to work comfortably, effectively and creatively within the cultural environment of the Somali region of Kenya and areas of poor security required.

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