13 Mar 2013

Full-Time Administrative Secretary Job At Catholic Secretariat, Kenya

Job Description

The Kenya Conference of Catholic Bishops – Catholic Secretariat wishes to announce the following positionTitle of the Post:Administrative Secretary

Purpose of the Post

To provide support at the secretariat in carrying out the day to day administrative duties

Reporting Line

To Commission Head / Department

Duties

Type and handle official documents (mails, reports, correspondence, memos, etc)
File and photocopy documents
Organize for meetings and take minutes at meetings
Follow up on actionable items specified in the minutes
Maintain the schedule of engagements and itineraries of the supervisor and other officers
Support in arrangement for workshops and provide secretarial support
Maintain an up-to-date mailing list of existing and potential contacts
Keep the office organized and ensure maximum care and security of office equipment and facilities
reat all confidential information and documents with utmost sense of responsibility

Qualifications

A Diploma in business administration or its equivalent – Degree will be an added advantage
Excellent MS Office (MS Excel, MS Word and Power Point skills)
Minimum 3-4 years experience in a busy organization
Should have excellent Communication skills
Must demonstrate high level of initiative , honesty, dynamic strategic thinking
Must have good interpersonal skills
A person of attested integrity
Strong Oral and written communication skills required.

Performance Indicators

Extent of carrying out duties and responsibility in #5 above.

Personal Traits

Must be a committed Catholic, with good recommendation from own parish priest

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

Applications must reach us on or before 22nd March 2013

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