Receptionist / Administrative Assistant




Our client, a Security Solutions firm, is looking for a young energetic and enthusiastic individual to fill up the above position. 

 

Role & Responsibilities:
  • Should have an interest and passion in what she does.
  • Responsibilities within the company will be added from time to time.
  • Must be reliable, punctual, and articulate, have good customer service skills, organized and have demonstrated ability to juggle priorities in a very busy office.
  • Excellent interpersonal skills, pleasant telephone etiquette,
  • Good use of all Microsoft applications, i.e. Windows 2007, Excel, Power point, Outlook and internet search tools.
Essential Skills:
  • Excellent Customer Service and inter personal aptitude.
  • Devising and maintaining office systems, including data management and filing;
  • Receiving and screening phone calls, enquiries and requests, and handling them when appropriate or referring them to the relevant department.
  • Attention to detail, problem solving skills and ability to meet deadlines.
  • Ability to exercise good judgment, tact and diplomacy when interacting with employees, managers and clients.
  • Ability to demonstrated technical aptitude and understanding of business office machines and phone systems
  • Ability to maintain a high level of confidentiality
  • Ability to operate independently as well as in a team in a frequently changing environment.
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming email and responding on behalf of the company.
  • Assisting in all office correspondence that are attached to the said position
  • Producing documents, briefing papers, reports and presentations;
  • Liaising with clients, suppliers and other staff where applicable
Qualifications:
  • Higher/Diploma in Business Management or Customer Service
  • Computer Literacy in MS word, Excel, Power point
  • Well developed interpersonal and communication skills
  • Minimum 3years experience in a similar role and a very busy working environment
  • Proficient in written and spoken English
Please send your application to kazini.kenya@gmail.com before the 13th February 2014.Only shortlisted candidates will be contacted.

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