Three temporary jobs will work directly at one of the ministry’s implementing departments, namely the National Legal Aid and Awareness (NALEAP) programme.
The other four temporary positions will work at the BDAG Programme Management and Facilitation Unit that will manage funds, coordinate activities and provide administrative support to the implementers of the programme.
The programme is expected to finalise its activities by January 2014. The positions are open to Kenyan citizens and nationals of African, Caribbean and Pacific Member States who are resident in Kenya and posses a valid work permit.
Programme Management and Facilitation Unit (PMFU)
The intended contract duration for all positions is about 22 months.
Contracts shall end at the latest by March 2014.
Finance & Administration Manager
The Finance and Administration Manager (FAM) reports to the BDAG Programme Manager (PM) and will be the main responsible person for the operation of the programme’s finances, the administration of the office hosting the PMFU, and the management of human resources.
The person will implement the programme interventions’ budgets and will guarantee that operations adhere and follow the applicable rules and procedures, notably in respect of 10th EDF guidelines.
A Programme Accountant and an Office Assistant will give support and will work directly under the person´s supervision.
Qualifications and Experience:
The FAM should be a graduate from a recognised university with a Bachelors Degree in Accounting and/or Financial Management and be a Certified Public Accountant (CPA (K)/ACCA); a postgraduate degree or equivalent qualification in a relevant discipline is an added advantage; with at least 10 years accounting experience in a busy environment; with a minimum 5 years of experience in donor funded programmes/projects, preferably with EU/EDF-supported programmes.
Expertise in office administration and human resources management is necessary.
Personal skills: Strong analytical skills; good interpersonal, communication and managerial skills; dynamic and swift in delivering results; sound understanding of administrative processes and guiding principles.
The Programme Accountant (PA) reports primarily to the Finance and Administration Manager (FAM).
The person is responsible for the day-to-day operation of the programme´s finance department and the administration of the PMFU office.
The person will record and report on financial transactions, prepare payments and ensure appropriate procurement processes are met, notably in respect of 10th EDF guidelines and international accounting standards.
Qualifications and Experience:
The PA should be a graduate from a recognised university with a Bachelor’s Degree in Accounting, Finance Management or Business Administration; with at least 5 years’ experience in bookkeeping and accounting in mid-level positions in development programmes, preferably with government and/or international organisations.
Experience with EDF-supported programmes is a distinct advantage. Must be proficient in the operation of accounting software packages and experience in office administration and administration of human resources.
Personal skills: The applicant must be methodical, paying good attention to detail; with a critical understanding of processes and operating principles; dynamic and timely in delivering results.
Programme Support Officer
The Programme Support Officer (PSO) will report primarily to the BDAG Programme Manager (PM). The PSO is responsible for assisting in the operation of the programme´s management and administration.
The job will focus on the planning and implementation of the programme’s interventions by providing managerial, administrative and secretarial support through all the steps of the Project Cycle Management.
Qualifications and Experience:
The PSO should be a graduate from a recognised academic institution with a Bachelor’s Degree in Political Sciences, Project Management or Business Administration; with at least 5 years’ experience in mid-level positions in management and administration of development programmes, preferably with government and/or international organisations.
Previous work in EU-financed projects is a distinct advantage, with expertise in the planning of project activities, budgeting and project writing, and knowledge of the EC Project Cycle Management approach.
Personal skills: The applicant must have analytical and administrative skills, paying attention to practical and operational aspects; with strong interpersonal and communication skills; with good computer abilities and a demonstrable self-confidence and agility of thought.
The Office Assistant (OA) will report primarily to the BDAG Programme Accountant (PA) and will be responsible for the running of the office, operating the reception desk and dealing with provisional support workers and suppliers, providing secretarial support to the staff of the PMFU office, overseeing office supplies, and the use and maintenance of equipment.
Qualifications and Experience: The person must hold a Form IV Certificate minimum grade C+ and Diploma in Secretarial Services from an institution recognised by the Kenya National Examinations Council, with at least 5 years’ experience in a similar position; expertise in the use of office software and operation of office equipment and keeping relations with external people and temporary workers.
Personal skills: strong interpersonal and communication skills; good organiser and capable of responding to unforeseen situations; demonstrable self-confidence; must be punctual and disciplined.
Competitive remuneration packages will be offered to successful candidates.
Interested candidates who meet the given criteria are invited to apply, quoting the job title on both envelop and the cover letter.
Applications must include a CV providing an email address and day telephone number, describing the qualifications and experience with details on position held, and giving the names and addresses of three referees.
Candidates shall download the full job descriptions from the ministry´s website: http://www.justice.go.ke
The application must include copies of academic and professional qualifications and be sent by 26th April 2012 at 5.00 pm to:
The Permanent Secretary.
Ministry of Justice, National Cohesion and Constitutional Affairs;
Cooperative Bank House 7th Floor – Reception;
P. O. Box 56057-00200, Nairobi